onlyfy one is part of the extensive XING service operated by New Work SE, which pursues the aim of improving and simplifying users’ working lives with a variety of applications (onlyfy one, as well as the XING social network, kununu, etc.), and creates a more fulfilling working world of work for individuals while boosting the performance of companies. As part of the extensive XING service, onlyfy one is an online platform on which or through which talent and companies meet. On or respectively via onlyfy one, companies can, for example, publish job ads, identify interesting talented individuals (where applicable including from the XING professional network), receive and manage applications, and enter into dialogue with talented individuals and applicants. New Work SE supports this coming together of talented individuals and companies on and via onlyfy one. This takes place through, for example, talented individuals being recommended and displayed in the business customer’s company account, as well as through the generation and provision of recruitment-relevant information and analysis based on data that New Work SE processes in onlyfy one and, where applicable, in other XING applications or outside them.
With regard to interaction within the company account of VAMED Vitality World, VAMED Vitality World and New Work SE have shared responsibility pursuant to Article 26 GDPR, as they jointly determine the purposes and means of processing pursuant to Article 4 (7) GDPR. The current version of the agreement on shared responsibility pursuant to Article 26 GDPR, which New Work SE concludes with companies that use onlyfy one, can be viewed here https://www.xing.com/terms/onlyfy-one to gain information on the key aspects of the agreement.
You can pause the creation of your online application at any time and continue at a later point. Cookies are used for this purpose. The data you provide to create the user account, as well as any uploaded documents, are recorded in the company account of VAMED Vitality World in onlyfy one. The data remains recorded even if an application is paused and/or not completed. In this case, your application is flagged as incomplete and the data remains visible to VAMED Vitality World only.
The data you have provided as part of the online application can be read, edited, or updated in your candidate profile at any time.
If the calendar function is used, your data is processed during and for the purpose of setting appointments within the application process. The legal basis is Article 6 (1)(f) GDPR. The calendar function is provided by an IT service provider (Cronofy Ltd., United Kingdom). The United Kingdom is classified as a secure third country based on the adequacy decision of the European Commission. Further information on data protection at Cronofy is available here: https://www.cronofy.com/gdpr/ and https://docs.cronofy.com/policies/privacy-notice/
If you use the apply using the WhatsApp function, your consent, which can be withdrawn at any time, forms the legal basis for communication (Article 6 (1)(a) GDPR). When applying via WhatsApp, all required applicant information is requested during a WhatsApp chat. The data is then sent directly to onlyfy one through a service provider, and is processed further there as part of and for the purpose of the normal application process.
The apply via WhatsApp function is provided by an IT service provider (PitchYou) that can gain access to your data for this purpose. More information is available here: https://www.pitchyou.de/en/pitchyou-gdpr.
Please note that you use your personal WhatsApp account for applications, and therefore we cannot rule out that messages will be transferred, to the USA in particular. The USA is currently considered an insecure third country, which means that it may not be able to guarantee EU data protection standards. Sending the application may involve certain data protection risks (e.g. unauthorised access to your data by US security agencies). However, the sent and received messages are encrypted end-to-end.
WhatsApp data protection information, such as its processing or exercising of data protection rights with regard to WhatsApp is available here: https://www.whatsapp.com/legal/privacy-policy-eea.
If you want to withdraw consent, please contact email@example.com
2. What is personal data?
Personal data is any information that makes it possible to draw conclusions about your personal or material circumstances, or that may lead to your identification.
3. What data is collected?
a) The following data is collected and processed for the automated processing of your application:
b) We store the written electronic communication that takes place between you and the company to which you are applying. In addition, we process comments and evaluations concerning you that are created in the course of your application process.
c) When accessing the domain jobbase.io, your web browser automatically sends certain usage data for technical reasons. This information is stored separately from other data in log files. Prescreen collects the following information:
d) This data is technically required in order to offer the functions of the e-recruiting system and to ensure the stability and security of the system. It is stored by Prescreen for a period of 12 months. Any data that must be further retained for evidential purposes is excepted from being deleted until final clarification of the respective case
a) Prescreen uses “cookies” to operate its website. These are used to make your online application more user-friendly, more effective and more secure. Cookies are small text files that are stored on your computer. “Session cookies” are deleted as soon as you leave our website. In contrast, permanent cookies (e.g. to enable you to return to the application process at a later stage) remain on your computer’s hard drive until they are deleted by your browser. You may prevent the installation of cookies on your computer by adjusting your browser software accordingly. Please note, however, that in this case some functions of Prescreen may not be available to you to their full extent.
c) Below you will find a list of the cookies used.
Duration of storage
New Work SE
This cookie is used to identify the user during their use of onlyfy one. The cookie is essential for the correct functionality of the website. The cookie is only valid until the browser window is closed.
Until the browser window is closed (session cookie).
New Work SE
This cookie is used to restore an expired session. The cookie is essential for the correct functionality of the website.
5. Purpose and legal basis of data collection
The data is processed (in the event of employment) for the performance of necessary measures prior to entering into a contract and, subsequently, for legal obligations arising from your employment relationship.
If you gave us your consent for processing your personal data, your data will be processed exclusively for the purposes and within the scope defined in your Declaration of Consent (e.g. keeping your application on record for 24 months). You may also withdraw your consent at any time and independently of each other with effect for the future by sending an email to the VAMED Group at firstname.lastname@example.org. The revocation of consent does not affect the legality of data processing up to the time
We may, where necessary, process your data beyond the scope and purpose of the employment contract in order to safeguard legitimate interests of ours or third parties.
b) We would like to point out that for the purposes of direct advertising, we will send you electronic messages about new job offers from companies to which you have previously applied. On behalf of those companies, we process your name, your email address and the data you entered in your previous application. You may object to receiving these messages at any time by sending an email to the VAMED Group at email@example.com.
6. Is data transferred to or collected by third parties?
Data collected within the context of your application is not published or forwarded without authorisation, i.e. without your consent, to third parties. Apart from our employees who process your data in the course of providing our services, we transfer your data to the following recipients:a) Companies you wish us to contact in the course of your application as well as to companies (including companies managed through VAMED) responsible for corporate human resources management within the VAMED Group (VAMED Aktiengesellschaft, VAMED Engineering GmbH, VAMED Management und Service GmbH, VAMED Technical Service GmbH, VAMED Standortentwicklung und Engineering GmbH, and Vamed KMB Krankenhausmanagement und Betriebsführungsges.mbH).
b) If we are not able to consider your application for the job advertisement you are primarily interested in, we will within the framework of our corporate human resources management transmit your applicant data to other companies within the VAMED Group (including companies managed through VAMED) that might have adequate vacancies.
c) Sub-contracted processors acting as IT service providers help us to provide our services and in the context of hosting services. They have registered offices in Austria and Germany, and are contractually obliged to comply with applicable data protection provisions as well as with provisions regarding data protection and confidentiality under this contract.
d) If the calendar function is used, your data is processed during and for the purpose of setting appointments within the application process in accordance with Art. 6 (1) (f) GDPR. The calendar function is provided by an IT service provider (Cronofy Ltd., United Kingdom). The United Kingdom is classified as a secure third country based on the adequacy decision of the European Commission. Further information on data protection at Cronofy is available here: https://www.cronofy.com/gdpr/ and https://docs.cronofy.com/policies/privacy-notice/
7. Storage periods
a) Personal data of rejected applicants is stored for a maximum of six months, starting from the date of rejection of the application.b) If you decide to withdraw your application before the end of the application process, i.e. if you delete your data and your account, the stored data will be restricted for the period of the ongoing application process, and permanently deleted six months after the end of the application process.
c) If you give us your consent within the framework of the job application, we will store your data for two years starting with your application for the purpose for future consideration and contact in case of adequate vacancies.
d) Longer storage periods may result from data being required to assert, exercise or defend legal claims with regard to public authorities or if statutory storage periods apply. The data will be stored as long as necessary to fulfil these purposes.
8. Your rights with regard to stored data
a) You have the right to free information about the personal data about you that we process, as well as the right to correct and erase data, to limit data processing, and the right to data transferability. If you wish to assert these rights or obtain further information about them, please send an email to the VAMED Group at firstname.lastname@example.org.
9. Withdrawal option
a) You may at any time withdraw your consent given as required by data protection law, with effect for the future. If you wish to exercise your right to withdraw, please send an email to the VAMED Group at email@example.com.
10. Complaints to the data protection authorities
If you believe that our processing of your data violates applicable data protection regulations, you have the right to lodge a complaint with the Austrian Data Protection Authority or the otherwise competent supervisory authority (in particular in the Member State of your place of residence or work).
11. Contact details of the controller
Mag. Per-Oliver GUSTAVSON
Corporate Data Protection Officer VAMED Group
+43 1 601 27-0